A prospective student may apply for admission to one or more programs or one or more start dates (intakes) of the same program in any given semester or term, whether degree, associate degree, diploma or certificate, as described in this Calendar.
Okanagan College is a multi-campus institution, and many programs are offered at more than one campus. However, not all programs are offered at all campuses. A student may apply for admission to a given program at more than one campus location if this option is available on the online application. Some programs do not allow students to apply to the same program at multiple campuses in the same term such as the Practical Nursing Diploma and the Human Service Work Diploma.
A student must accept an offer of admission to a program, within a prescribed period of time, as articulated in the communication sent regarding the offer of admission. Once a student accepts an offer, all other applications and offers will be cancelled.
Notwithstanding the general and specific program prerequisites set out in this Calendar, Okanagan College reserves the right to determine the admissibility of all applicants and to deny admission when, in the opinion of the College, there is reason to conclude that granting admission would not be in the best interest of the applicant or the College. This includes, but is not restricted to, applicants with a criminal record. Applicants thus denied admission may appeal the decision to an Admissions Appeal Committee.
Criminal record searches are required for applicants to certain programs. The cost of this search is the responsibility of the student. Results which identify relevant criminal convictions may disqualify an applicant from admission into a program. Subsequent criminal record searches may be required by the program or provincial certification bodies prior to field placement or professional registration.
Students granted "Unconditional Admission" on their letter of admission have satisfied all admission requirements for the program to which they are being admitted. The student can register into their program of study (see registration procedures).
Students granted "Conditional Admission", must complete or confirm all of the stated admission requirements by a specific deadline as indicated on their letter or email of admission. The student is cleared to register conditionally (see registration procedures). Applicants who do not meet admission requirements or proof of enrolment by dates specified and are cancelled by the Office of the Registrar may seek reinstatement. Applicants may be reinstated on the date that the College receives the required documents provided there is still space in the program.
To expedite the processing of applications, the College strongly encourages applicants to take advantage of the online application form at www.okanagan.bc.ca/apply.
The College recognizes that students may be completing their studies at the time they apply for admission and consequently will not be able to submit their final, official transcript. Grade 12 students must submit an interim statement of all grade 11 and 12 subjects if they are applying for a program with specific admission requirements. If applicants are enrolled in the stated admission requirements, they will be admitted on a conditional basis according to the date on their completed application and statement of marks is received.
The conditional status will be removed when the College receives a final, official transcript confirming that all admission requirements have been satisfied. Okanagan College should be named as a recipient of the official provincial transcript. B.C. and Yukon grade 12 students must provide their provincial student I.D. number (PEN).
Mature applicants may be granted conditional admission on the basis of enrolment in a course of studies which, if successfully completed, will satisfy the specific admission requirements before registration or by a specific deadline as stated in their letter of admission. Failure to do so may lead to ineligibility and cancellation of the application.
An Aboriginal applicant is a person of Native ancestry who is one of the Aboriginal peoples of Canada defined by the Constitution Act of 1982 to include the Indian, Inuit and Metis peoples of Canada.
The College is committed to enhancing the participation rate of Aboriginal peoples in post-secondary education to a level which is representative of the Aboriginal population of the region served by the College. It will strive to increase and maintain its Aboriginal student population to a level reflective of this ratio. The College, in collaboration with departments, will annually set aside a predetermined number of places specifically for Aboriginal students, the number being commensurate with student interest, available teaching and learning support resources. While the number may vary from program to program, it will not normally exceed six percent of the intake capacity for any given program in a particular year.
Pursuant to College policy, qualified Aboriginal applicants will have access to the predetermined number of reserved places specific to each program during the period from November (first allowable application submission date) to March 15 (or the last day applications are being accepted) each year for programs commencing the immediately following September and up to eight weeks before commencement of classes for multiple-intake programs. Any remaining, unused reserved space will revert to the general application pool.
Qualified Aboriginal students who apply beyond the time limit or who apply within the time limit but after the predetermined number of reserved seats for a given program have been filled, will be admitted in accordance with the general admission policies of the College, subject to the availability of space.
A student who is enrolled in grade 11 or 12 in a B.C. secondary school may be admitted to Okanagan College to pursue "Concurrent Studies". Normally, no more than 12 credits obtained through concurrent studies may be applied toward a certificate, diploma or degree at the College. The following conditions will apply:
Admission will be limited to one academic year; however, this may be renewable with the continued support of the Regional Dean and the program dean. Students in concurrent studies will be treated as regular students except that they may not enrol in a full course load. Their selection of courses must be approved by the appropriate dean, and their eligibility to register is valid for one year unless renewed by the dean. Standard transcripts will be issued, and fees, deadlines and all other regulations will be as for regular students.
Students enrolled in concurrent studies at the College who satisfy program entrance requirements upon secondary school graduation will be treated as continuing students and will not be required to reapply. Students who have enrolled in concurrent studies at other recognized post-secondary institutions before secondary school graduation may also be eligible for transfer credit.
In keeping with Ministry and industry initiatives CTC programs provide a seamless transition from secondary to post-secondary education and to employment. This policy provides the opportunity for approved secondary school students to apply for and be admitted to Okanagan College programs/courses in Industrial Trades and Services, Engineering Technology and Business.
(Note: for more information on CTC program admission procedures, see the online Calendar at www.okanagan.bc.ca/calendar/policy)
Apprentices and trainees registered with the Industry Training Authority are given preferred admission into apprenticeship programs and will be considered in chronological order of receipt of their application. Apprentices may apply to be considered for more than one program level and program start date.
Waitlists: Registered apprentices and trainees may apply to be on more than one waitlist for a specific program, level and date. The waitlists for apprenticeship programs may be considered for a subsequent program. For example: if an apprentice does not secure a seat in a preferred class then the apprentice will be considered for a subsequent class date for the same program and level.
An applicant who believes that they have been unjustly denied admission to a program due to an error in process or who believes that they are deserving of special consideration is encouraged to discuss the matter with the Associate Registrar, Recruitment and Admissions with the goal of an informal resolution of the issue.
If a resolution is not achieved, the applicant may submit an appeal for review by the Program Dean*, in writing to the Registrar, clearly stating the reason for the appeal, together with copies of relevant documents.
If a decision by the Program Dean, or designate, is not satisfactory to the applicant, the applicant will have seven calendar days to notify the Registrar of a request to appeal the decision. Unless the Registrar determines that the applicant has clearly contravened College policies or clearly has failed to comply with the specific academic entrance requirements of a program, the Registrar will forward the appeal to the Admissions Appeal Committee.
The Admissions Appeal Committee shall consist of:
the Registrar, who shall act as non-voting committee chair;
one member of Education Council appointed by the Chair of Education Council;
one Program Dean or designate from an area other than the program area whose admission application is under appeal;
one Department Chair from a department related to the admission application
The appellant and the Program Dean or designate whose decision is under appeal shall have the right to appear before the committee or may be requested by the committee to attend the appeal hearing. The committee's decision is final and shall be given in writing to the appellant and the Program Dean by the Registrar.
Except for unusual circumstances, the appeal process shall be completed within 35 calendar days of the date on which the Registrar forwarded the appeal to the committee.
*In the case of a Continuing Studies certificate admission appeal this will be the Director of Continuing Studies and Corporate Development.
Okanagan College Calendar: Printed 04/01/2020