2015-16 Calendar

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Fees

Okanagan College does not accept credit cards for domestic tuition and several other fees and services. You will be able to pay through online banking, debit card in person, cash and cheque. For more information visit www.okanagan.bc.ca/creditcardchanges.

You may pay fees by electronic funds transfer (through online banking), Interac, cheque, money order, or cash. Make cheques and money orders payable to Okanagan College. Post-dated cheques will not be accepted. Cheques that are returned due to insufficient funds (NSF) will result in cancellation of enrolment and an NSF penalty being charged.

Fees are generally due at least three weeks before classes begin. Students with financial difficulties should discuss their situation in advance with the Financial Aid and Awards Office, Student Services, Kelowna campus. Visit www.okanagan.bc.ca/feepayment for more information on fee deadlines and payment methods.

International Students: Because international students may not have the same banking options as domestic students, they are permitted to pay by credit card. Additionally, international student tuition and fees are significantly higher than domestic tuition and fees, and these amounts are well beyond the limit set by most banks for individual withdrawals from debit accounts.

Tuition Fees

Visit www.okanagan.bc.ca/tuition or the individual program pages in the Calendar to see approximate tuition fees and other costs associated with Okanagan College programs.

Foundational Programs

Adult Basic Education, Adult Special Education and English as a Second Language (Domestic):

Tuition will be waived for all courses within this category. However, mandatory fees, other than tuition, will be applied to all students.

Distance Education

Regular tuition fees (based on the same per-billing credit fees as charged for on-campus delivery) plus course materials fee and distance delivery charges will apply. A non-refundable administration fee of $26 plus GST is included in each course fee.

International Students

See International Student Fees.

Senior Citizens (60 years of age or older)

Degree, Diploma, Associate Degree, and Technology Programs: $86.15 per semester for any combination of credit or audit courses.

Vocational and Trades Programs: $20.67 per month (with a $68.92 overall minimum)

The Senior rate is only available as of the first day of classes up until the final day of registration if space is available. There will be no senior citizen reduction for any Continuing Studies, Distance Education, or cost-recovery programming.

Other fees (see below) will be charged in addition to the above amounts.

Audit Fees

$68.91 per billing credit. Audit fees do not apply to laboratory, studio, Continuing Education, Distance Education or cost-recovery courses. Students can only audit courses if there is sufficient space. Audit rates do not apply to international students.

Other fees (see below) will be charged in addition to the above amounts.

Refugee Status

Applicants who have been granted refugee status by Citizenship and Immigration Canada, and who are authorized to study at Okanagan College by Citizenship and Immigration Canada, will be assessed tuition fees as domestic students.

Other Fees 2015-16

Application Fee (non-refundable)

Domestic Applicants: $30
International Applicants: $100

Assessment Fee

B.C. Applicants: Applicants requesting transfer credit for courses successfully completed at a recognized BC university or college will not be levied an assessment fee.

Out-of-Province Applicants: An applicant requesting transfer credit for courses successfully completed at a recognized Canadian post-secondary institution outside British Columbia will be levied an assessment fee of $30.

International Applicants: An international applicant requesting transfer credit for courses completed at a post-secondary institute outside of B.C. will be levied an assessment fee of $150. In the event that transcripts and other documents are not in English, the student will be responsible for submission of an official English translation of all required documents.

Grade Appeal Fee

$30 per course grade appeal. The fee is returned if the appeal is successful.

Transcript Fee

$10 per transcript (Okanagan College), $20 for the first transcript and $10 for additional transcripts (Okanagan University College).

Degree, Diploma, Certificate Replacement Fee

$25 plus postage and $5 handling fee.

Okanagan College Development Fee (OCDF)

Degree, Diploma & Technology Programs: The assessed OCDF for a given degree, diploma and technology course will be $3.44 per billing credit

Vocational Programs (Regular & Apprenticeship): The assessed OCDF for a given vocational program will be $2.28 per week or part thereof.

Foundational Programs: $.46 per billing credit.

Educational Technology Fee (ETF)

Degree, Diploma & Technology Programs: The assessed ETF for a given degree, diploma and technology course will be $5.73 per billing credit.

Vocational Programs (Regular & Apprenticeship): The assessed ETF for a vocational program will be $4.30 per week or part thereof.

Foundational Programs: $.93 per billing credit.

Student Activity Fee

Degree, Diploma, Career and Technology, and Vocational and Trades Programs: 5.2% of assessed tuition to a maximum of $37.50 per semester. Technology Programs will pay 5.2% of assessed tuition to a maximum of $37.50 per semester. Trades and Vocational will pay $5.50/week ($36.76 for program less than 16 weeks; $73.52 for more or equal to 16 weeks.) 

Adult Academic and Career Preparation Education: $4.59 per course.

Distance Education: no charge.

Co-operative Education Programs

Students will pay a $86.15 non-refundable application fee to register as a co-op student. A $287.16 work term fee is charged for each four-month work term. The co-op application fee shall not be deducted from the first work term fee.

Student Association Fees - Mandatory Fee for all Students

  • Student association fees will be assessed as a percentage of tuition fees payable.

  • The fees are added to the student assessment at the time of registration, as with other students' association fees.

  • Students in vocational or trades programs must be enrolled in a program of at least 16 weeks duration.

Health and Dental

You may opt out of the Extended Health and Dental plan if you already have coverage through another provider. Proof of such coverage must be provided to the student union or association before their deadline. Visit www.okanagan.bc.ca/forms for opt-out forms and more information. Opt-out forms need to be received by the deadline indicated in the information. Arrangements to waive the fees may only be made through the plan office.

Health and Dental Plan fees may increase up to 3% per annum to cover premium and administrative cost adjustments.

Vernon

Please visit the Vernon Students' Association Okanagan College website at vsaoc.ca for information on Student Association Fees as well as the Extended Health and Dental plan and associated fees.

Kelowna, Penticton, and Salmon Arm

All Kelowna, Penticton and Salmon Arm students who are registered in a degree/diploma program and who are not part-time or co-op students will be automatically enrolled in the Okanagan College Students' Union (OCSU) Extended Health and Dental Plan.

Full details of the plan, including payment deadlines, are available from the Student Extended Health and Dental Plan office in the OCSU office at the Kelowna campus (room H125 or call 250-862-5483.) You may also visit an OCSU office in Penticton or Salmon Arm, or visit the website at www.ocsu.ca.

Refund of Student Association Fees

Requests for a refund of student association fees must be made directly to the respective student association.

The Student Associations shall refund to the student that portion of any paid membership fees in excess of a four-month assessment, provided an official withdrawal is submitted to the Registrar's Office or campus office during the first four months of the program. The student must submit a written request, enclosing proof of withdrawal.

Requests for a refund of extended health and dental premiums must be made directly to the plan administrator at the Health and Dental Plan office. Students enrolled in degree and diploma courses will be eligible for a refund upon withdrawal of courses until the end of the second week of classes.

Generic Fee Payment Schedule for Students

Admission Deposit

A non-refundable admission deposit is required from any student who is:

  • attending Okanagan College for the first time, or
  • starting a new program of study, or
  • returning to resume studies in the same program after an absence of one or more semesters.

If you have been offered admission, payment of the non-refundable admission deposit will secure your seat in the program and allow registration. The amount of the non-refundable admission deposit is as follows:

Domestic Students

(a) Practical Nursing, Bachelor of Science in Nursing, Aircraft Maintenance Engineer ('M' and 'S'): $500.00

(b) Foundational Programs: No deposit required.

Foundational programs include the following: AACP: Adult Academic and Career Preparation (Adult Basic Education), ESL: English as a Second Language (Domestic), ASE: Adult Special Education

(c) All other programs: $200.00

International Students

All programs: $500

The non-refundable admission deposit will be fully applied toward payment of the student's assessed tuition fees.

The deposit is non-refundable except in the event of a student being unable to attend the program due to unforeseen circumstances beyond the student's control. The student will be required to submit confirmation of the circumstances to the Registrar.

The non-refundable admission deposit can be transferred to a subsequent intake of the same or a different program provided the intake date of the program to which the non-refundable admission deposit is transferred falls within the same academic year. The non-refundable admission deposit can only be transferred from one academic year to another in exceptional circumstances and on approval by the Registrar. The academic year for Okanagan College is defined to be from August 1 to July 31, inclusive.

Payment of the non-refundable admission deposit cannot be deferred. Sponsorship letters, including "Passport to Education", cannot be accepted in lieu of payment unless clearly stating that the non-refundable deposit will be paid by the sponsoring agency if the applicant subsequently chooses not to attend.

Students offered admission must pay the non-refundable admission deposit before the deadline specified in their offer of admission. If the non-refundable admission deposit is not paid by the deadline, the seat in the program will be offered to the next applicant. Non-refundable admissions deposits received after the deadline will be accepted subject to space availability in the program.

Payment of Balance of Fees

Fees are generally due three weeks before classes begin. Please refer to www.okanagan.bc.ca/feepayment for full details on fee payment deadlines, deferrals, and payment methods.

Financial Hold

Okanagan College reserves the right to place a student on financial hold. When a student has been placed on financial hold, no subsequent registration activity will be allowed, no statement of grades or transcripts of academic record will be issued and the student will not be allowed to graduate. The Financial Aid and Awards office and the library will be notified and use of the library may be restricted. The student will not be eligible to register in any future courses until the financial hold is removed. The financial hold will be removed when the outstanding balance, including all interest penalties, is paid in full. In respect of any other indebtedness to Okanagan College, subsequent registration may be denied until these accounts are fully paid.

Tuition Refund Policy

Subject to the stipulations below, students withdrawing from a course or courses may be entitled to receive a tuition refund. All tuition refunds are under the authority of the Registrar.

  • For continuing students the tuition refund will be applied through a transfer of funds to the students’ next semester or term.

  • For students who are not returning to Okanagan College, a refund cheque will be issued to the student or, where a formal sponsorship agreement is on file with Okanagan College, to the sponsor.  Refund cheques will not be issued for amounts less than $10.

Students must complete and sign all required withdrawal or course add/drop forms.

The non-refundable admission deposit will be applied against the tuition refund where applicable.  See Non-Refundable Admission Deposit policy for details.

Academic Programs

  1. Fall and Winter semester courses
    Students are entitled to a full tuition refund, less the $200 non-refundable admission deposit, if they withdraw from a course or courses during the period up to and including the last day of the late registration period. Students who withdraw after the last day of the late registration period will receive no tuition refund.*
  2. Summer Session and Special Short Term Courses
    Students are entitled to a full tuition refund, less the $200 non-refundable admission deposit, if they withdraw from a course or courses before the session start date. *
  3. Distance Education Courses
    The Okanagan College tuition refund policies above apply to Distance Education courses. As well, a non-refundable administration fee of $26 is included in each course fee. A refund on course materials will be given, contingent upon their return, in original condition, to Okanagan College on or before the date posted on the Distance Education Important Date Schedule.*

Vocational Programs

Students registered in a vocational program which is longer than 16 weeks and who totally withdraw or terminate their registration within the first 16 weeks of the program, will receive a tuition refund for that portion of the program in excess of 16 weeks. Students who withdraw after the 16th week will receive no tuition refund.*

*After the deadlines stated above, no tuition refunds for any course or program withdrawal or termination (including those due to lack of attendance and/or performance) will be granted except when the Registrar approves a withdrawal arising from unforeseen circumstances. The student will be required to submit a completed Request for Withdrawal for Medical or Compassionate Reasons form. In such cases a refund may be granted on a pro rata basis.

International students who withdraw from their program due to unforeseen circumstances beyond their control, may request pro-rated rebates of tuition less any costs incurred by Okanagan College. Students must submit the Request for Withdrawal for Medical or Compassionate Reasons form and any supporting documents to the Registrar.

Apprenticeship Programs

Withdrawals prior to the start of class

  1. Apprenticeship students who withdraw from an apprenticeship program prior to the start date of the class may apply:
    a) for a full refund of their tuition (minus a $150.00 administrative fee) or
    b) have their full tuition transferred to a future intake of the program.

  2. Apprenticeship students who are deemed by Okanagan College to be unable to attend the program will receive a full tuition refund.


Withdrawals after the class start date:

  1. Apprenticeship students who withdraw or are terminated from a program due to absenteeism or academic performance will not receive a refund.

  2. Apprenticeship students who withdraw after the class start date due to medical or extenuating reasons may apply for a full refund of their tuition or have their tuition transferred to a future intake of the program.  Okanagan College, upon receiving submission of a completed Request for Withdrawal for Medical or Compassionate Reasons form with a medical note from a Doctor, will consider such requests.

  3. Apprenticeship students who are deemed by Okanagan College to be unable to continue in a program will receive a full refund.

Okanagan College cancels a class:

When Okanagan College cancels an apprenticeship program or changes a program schedule, the apprenticeship student may apply for a full refund of his/her tuition or to have his/her tuition transferred to a future intake of the program. 

Note:  All refunds, whether prior to the start of class or after, are processed and paid to the Apprenticeship student unless there is a “sponsorship” letter on file.

Okanagan College Calendar: Printed 08/01/2015